School picnics are judged on one thing: did every child come back happy, fed and accounted for? Here is the checklist we share with teachers planning a visit to Xeno’s.

Two to three weeks before

Confirm the date and an exclusive slot so your group has the venue to itself. Send permission slips early and collect allergy and medical notes in the same form.

One week before

Finalise the headcount and meal plan. Decide your adult ratio — we recommend one adult per ten children, and accompanying teachers and helpers enter free at that ratio.

The day before

Remind parents about socks, a spare set of clothes and a labelled water bottle. Split the class into colour-coded groups; it makes headcounts at every transition trivial.

On the day

Arrive fifteen minutes early for the safety briefing. Run active zones first, break for the meal, then finish with quieter creative activities so children leave calm rather than overstimulated.

Before you leave

One last headcount, a sweep of the shoe racks and the lost-and-found box, and a group photo at the entrance for the school newsletter.

Want a quote for your grade? Send us the group size and preferred date and we will put a slot on hold.